Create List – Microsoft Support (2023)

You can create andshare liststhat help you track issues, assets, routines, contacts, inventory and more. Start with a template, an Excel file, or from scratch. If you're in Microsoft Teams, seeStart with lists in Teams.

Use:

ModernClassiciOSAndroidOffice 2010

Make a list

Create List – Microsoft Support (1)

  1. In the Lists app in Microsoft 365, select+new list.(To access the Lists app, select the Microsoft 365 App launcher at the top of any pageCreate List – Microsoft Support (2), SelectAll applicationsand then selectLisa.)

    Select on the home page or content page of the SharePoint site+Nuevo>Listing.Create List – Microsoft Support (3)

  2. Of theMake a listpage, select one of the following options:

    Nuts:

    • Visual updates for lists are gradually rolling out around the world, which means your experience may vary from what is described in this article.

    • 2000 combined lists and libraries per site collection is the limit (including main site and subsites) after which you will get the error: Sorry, something went wrong. The attempted operation is forbidden because it exceeds the list view threshold. RegardSharePoint limits.

    Create List – Microsoft Support (4)

    1. empty list: Select this option to start a list from scratch. Add ListName,description(optional) and choose whether to show the list in the left side navigation. When you're done selecting options, selectCreate.

    2. Aus Excel: Select this option toCreate a list based on an Excel spreadsheet.

    3. From existing list: Select this option to save time andCreate a new list based on the columns of another list. Your new list will start with the same columns but will not contain any data from the original list.

    4. templates: For example, select a templateIssue-Trackerto see what columns the template includes, and scroll through the sample data to see what it looks like. When you find a template you like, select itusage template. If you don't see any you want, selectBehindto return to the Create List page. Learn more about howCreate a list from a templateor on theList templates in Microsoft 365.

  3. When your list opens, add an item to your list by selecting it+ NeuÖEdit in grid view. (The grid view allows you to freely add information to different rows or columns.)
    To add different types of information to the list, select+ Add column. For more information, seeCreate a column in a list or library.

Rat:To rename your list, select its title, enter a new name, and then selectSave on computer. Or select on your list tile from the list home pageopen actions(...) and then selectpersonalize.

To change list properties, delete the list, add permissions, manage columns, and other updates, selectsettings Create List – Microsoft Support (5)and then selectlist settings. For more information, seeedit a list.

Create a list on a classic SharePoint or SharePoint Server 2019 site

  1. Selectsettings Create List – Microsoft Support (6)and then selectWebsite Content.

  2. Select+ Neuand then selectListing.

  3. EnterNamefor the list and optionally adescription.

    The name will appear at the top of the list and may appear in site navigation to help others find it.

  4. SelectCreate.

  5. When your list opens, to add space to the list for more types of information, select+Ö+ Add column.

    For more information on adding columns, seeCreate a column in a SharePoint list or library.

For information about creating a list based on an existing list, seeCreate a new SharePoint list based on the columns of another list.

To change properties, clear the list, add permissions, manage columns, and other updates, selectsettings Create List – Microsoft Support (7)and then selectlist settings. For more information, seeedit a list.

(Video) How to use Microsoft Lists

Create List – Microsoft Support (8)

Create lists from other types of list templates

You can use SharePoint Server 2019 lists for more than one list. You can choose from list templates such as links, calendars, polls, issue trackers, announcements, and more.

Application example calendar

  1. In this example we will use the calendar and choose the built-in calendar app for SharePoint. You may see other calendars created by your company or offered by a third party.

  2. EnterNamefor the app you selected, e.g. B. Event calendar, July tasks or company contacts.

    The name appears at the top of the list in most views, becomes part of the web address of the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address stays the same.

  3. SharePoint develops it a laWebsite ContentPage. Locate the application you just created in theWebsite Contentlist and open it. SharePoint creates a default version of the app, calendar, to-do list, or whatever app you created.

    Create List – Microsoft Support (9)

  4. You can start entering data+new task,edit this list,Add to, or however the specific application aggregates data.

Use:Some list-based apps only appear in the classic environment.

Depending on the app type you selected, to change app settings, select in the ribbon at the top of the pagelist settingsor theListingEyelash. For more configuration information, seeEdit list settings in SharePoint.

  1. Selectsettings Create List – Microsoft Support (10)and then selectAdd an application.

    Create List – Microsoft Support (11)

  2. Enter the type of list template you want (custom, task, calendar, etc.) in the search box and selectSearch Create List – Microsoft Support (12).

    Create List – Microsoft Support (13)

  3. ChooseListingtemplate application you want to use.

    Create List – Microsoft Support (14)

  4. EnterName(necessary).

    The name appears at the top of the list in most views, becomes part of the web address of the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address stays the same.

    to offer a choicedescriptionand select additional information depending on the particular listing applicationExpanded options.Expanded options.

    Create List – Microsoft Support (15)

  5. SelectOK.

  1. Select on the page where you want to add the list or librarybook page,and then selectTo edit. If you don't see thembook pagetab, selectsettings Create List – Microsoft Support (16)and then selectedit page.

    Create List – Microsoft Support (17)

    Use:If heTo editThe command is disabled or not visible, you may not have permission to edit the page.

  2. Choose where on the page you want the list or library to appear, selectinsertion,and then selectpart of the application.

  3. For the list or library, select thepart of the applicationand then selectAdd to. InAdd applications,Any list you create should appear.

  4. When you're done editing the page, select itbook pagetab, and then selectSave on computer. In some cases you have the option, e.gSave as draftÖsave and publish.

Important:Some pages cannot be edited, such asWebsite ContentPage.

Using the steps above, here is an example of a list being added to a page.

Create List – Microsoft Support (18)

  1. Select on the page where you want to minimize or restore the list or librarybook pageand then selectTo edit.

    Create List – Microsoft Support (19)

  2. Point to the list or library, choose the down arrow, and chooseMinimizeÖrestore somethingbased on the current position of the list or library, and then selectOK.

    Create List – Microsoft Support (20)

  3. When you're done editing the page, selectSave on computer. In some cases you have the option, e.gSave as draftÖsave and publish.

    (Video) Create a list in Microsoft 365

  1. From the list home screen, tapNeu.

  2. Undercreate new, Water tapempty listto start a list from scratch, or select an optiontemplates.

    • empty listStart a list from scratch.

    • templatesthey are purpose-based predefined options that already have columns defined for you. Select one to see what it has and if it's right for you. You can customize the columns to suit your needs.

Start your empty list

  1. water tapempty list, then give him aNameand adescription.

  2. Choose a color and an icon.

  3. Choose if you want to save itmy listsor on a specific SharePoint site.

  4. water tapCreate.

    An empty list will open with a default "Title" column on the left.

  5. To add a column, tapMore, then touchadd new column.

  6. Select the column data type you want, and then define the column settings. Touch the check mark to save the column settings.

  7. Repeat steps 5 and 6 until you have defined all your columns.

  8. To add an item to your list, tapNeu, and then enter the data for each column. Select the tick to save your item (or tap the × to discard the item data without saving).

Start a template-based list

  1. After you tap on one of the templates, it will open so you can see the columns and sample data it contains.

  2. Scroll through the template to see if it's right for you.

    When scrolling horizontally, the data in the left-most column remains visible, which helps keep related data in context.

  3. When you find the template you want, touchUse this template.

    Your new list will open with all of the predefined columns from the template.

  4. To add a column, tapMore, then touchadd new column.

  5. Select the column data type you want, and then define the column settings. Touch the check mark to save the column settings.

  6. Repeat steps 4 and 5 until you have defined the additional columns you want.

  7. To remove an existing column, tap the column header, scroll to the bottom of settings and tapDelete Column.

  8. To add an item to your list, tapNeu, and then enter the data for each column. Select the tick to save your item (or tap the × to discard the item data without saving).

  1. From the list home screen, tapNeu.

  2. Undercreate new, Water tapempty listto start a list from scratch, or select an optiontemplates.

    • empty listStart a list from scratch.

    • templatesthey are purpose-based predefined options that already have columns defined for you. Select one to see what it has and if it's right for you. You can customize the columns to suit your needs.

Start your empty list

  1. water tapempty list, then give him aNameand adescription.

  2. Choose a color and an icon.

  3. Choose if you want to save itmy listsor on a specific SharePoint site.

  4. water tapCreate.

    An empty list will open with a default "Title" column on the left.

  5. To add a column, tapMore, then touchAdd Column.

    (Video) Microsoft Lists workshop, part 1: “Creating and collaborating”

  6. Select the column data type you want, and then define the column settings. Touch the check mark to save the column settings.

  7. Repeat steps 5 and 6 until you have defined all your columns.

  8. To add an item to your list, tapNeu, and then enter the data for each column. Select the tick to save your item (or tap the × to discard the item data without saving).

Start a template-based list

  1. After you tap on one of the templates, it will open so you can see the columns and sample data it contains.

  2. Scroll through the template to see if it's right for you.

    When scrolling horizontally, the data in the left-most column remains visible, which helps keep related data in context.

  3. When you find the template you want, touchUse this template.

    Your new list will open with all of the predefined columns from the template.

  4. To add a column, tapMore, then touchAdd Column.

  5. Select the column data type you want, and then define the column settings. Touch the check mark to save the column settings.

  6. Repeat steps 4 and 5 until you have defined the additional columns you want.

  7. To remove an existing column, tap the column header, scroll to the bottom of settings and tapDelete Column.

  8. To add an item to your list, tapNeu, and then enter the data for each column. Select the tick to save your item (or tap the × to discard the item data without saving).

Create a list in SharePoint Server 2010

You can create a list that you can then use on your pages. SharePoint Server 2010 includes many types of list templates, such as B. Calendar, polls and tasks.

  1. SelectSite Actions Create List – Microsoft Support (21), SelectView all website contentand then selectCreate Create List – Microsoft Support (22).

    Use:A SharePoint site can change significantly. If you cannot find an option, e.g. B. a command, button, or link, contact your administrator.

  2. Select one of the categories, e.gCommunicationÖpersecutionand choose from there.

    Create List – Microsoft Support (23)

    You can also type in the type of list template you want to createFind Installed Itemsbox, likeContactÖcalendarand then select SearchCreate List – Microsoft Support (24).

  3. Enter theNamefor the list. The name is required.

    The name appears at the top of the list in most views, becomes part of the web address of the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address stays the same.

  4. Optionally, click to view the list and set other optionsExpanded options, and enter thedescription.

    The description appears below the name in most views. Some types of lists may receive content via email. If you plan to enable the list to receive content via email, you can add the list's email address to your description so that other people can easily find the email address. You can change the description of a list.

  5. To add a link to the quick launch area whereNavigationsection, check thatAndis selected.

  6. If there is a...Emailsection, your administrator has enabled lists on your site to receive content by email. To allow people to add content to this list by sending an email, go toSubscribe to this list to receive emailsSelectAnd. Also imE-Mail-AddresseIn the box, type the first part of the address you want people to use for the list. This option is not available for all list types.

  7. Complete any other options such as B. specifying whether a calendar should be used as a group calendar in thecalendarapplication

  8. SelectCreate.

With SharePoint Server 2010, you can create lists from the pages that you edit. This allows you to create the pages and lists you need more effectively and efficiently.

  1. On a page, select theTo edittab, and then select theTo editDomain.

    Create List – Microsoft Support (25)

    Use:If the edit command is disabled, you may not have permission to edit the page. Please contact your administrator.

  2. Select the page where you want to add a new list, select itinsertiontab, and then selectnew list.

    Create List – Microsoft Support (26)

    (Video) Microsoft Lists | Three Tips for Creating Lists

    Use:If you don't see themTo edittab ornew listis disabled, you may not have the required permissions to create a list; Please contact your administrator.

  3. insideCreate listIn the dialog box, type theListenkachel, select the type of list you want to create, and then selectOK.

    Create List – Microsoft Support (27)

Creating a custom list is similar to creating a list from a template, except the custom list is created with only three columns:title,Created by, jModified by. After you create a custom list, you can add columns and make other changes to the list to suit your needs.

  1. SelectSite Actions Create List – Microsoft Support (28), SelectView all website contentand then selectCreate Create List – Microsoft Support (29).

    Use:A SharePoint site can change significantly. If you cannot find an option, e.g. B. a command, button, or link, contact your administrator.

  2. Undercustom lists, Selectcustom listÖCustom list in datasheet view.

    Nuts:

    • Use the custom list when you plan to use a form primarily to enter and display data in the list.

    • Use the custom list in Datasheet view when you primarily want to use a spreadsheet-like grid to enter and display data in the list. This is useful when you need to update multiple items at once.

    • You can change the way data is entered and displayed in a list after you create a list.

  3. Enter theNamefor the list. The name is required.

    The name appears at the top of the list in most views, becomes part of the web address of the list page, and appears in site navigation to help users find the list. You can change the name of a list, but the web address stays the same.

  4. Enter thedescriptionfor the list. (Optional)

    The description appears below the name in most views. Some types of lists may receive content via email. If you plan to enable the list to receive content via email, you can add the list's email address to your description so that other people can easily find the email address. You can change the description of a list.

  5. To add a link to the quick start, in theNavigationsection, check thatAndis selected.

  6. If there is a...Emailsection, your administrator has enabled lists on your site to receive content by email. To allow people to add content to this list by sending an email, go toSubscribe to this list to receive emailsSelectAnd. Also imE-Mail-AddresseIn the box, type the first part of the address you want people to use for the list. This option is not available for all list types.

  7. SelectCreate.

  1. Select on the page where you want to add the list or librarybook pageand then selectTo edit. If you don't see thembook pagetab, selectsettings Create List – Microsoft Support (30)and then selectedit page.

    Create List – Microsoft Support (31)

    Use:If heTo editThe command is disabled or not visible, you may not have permission to edit the page. Please contact your administrator.

  2. Choose where on the page you want the list or library to appear, selectinsertionand then selectpart of the application.

  3. For the list or library, select thepart of the applicationand then selectAdd to.

  4. When you're done editing the page, selectSave on computer. In some cases you have the option, e.gSave as draftÖsave and publish.

Using the steps above, here is an example of a list being added to a page.

Create List – Microsoft Support (32)

Do you want to do the same with libraries?

For information on creating a library, seeCreate a document library.

Next steps with lists

columnsConfigure what type of information a list contains by adding and removing columns. For more information, seeCreate a column in a list or library.

viewpointsChange how a list is displayed by creating views. For more information, seeCreate, modify, or delete a view from a list or library.

BinderAdd a subfolder to a list. For more information, seeCreate a folder in a list.

Videos

1. How to use Microsoft Lists (2023)
(Scott Brant)
2. Microsoft Lists - create a list from Excel
(Mark Kashman)
3. Top 10 hidden gems: Microsoft Lists
(Microsoft 365 & Power Platform Community)
4. How to turn your Microsoft List into a business process application
(Daniel Anderson)
5. 3 Ways Microsoft Lists Can Help Your Cases
(No Law Firm Left Behind)
6. How to Make an Address List in Microsoft Word : Tips for Microsoft Office & Windows
(eHowTech)

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